Assistant, Accounting

Full-Time ∙ Exempt-Salaried ∙ Hybrid 

Looking for a rewarding career to make meaningful change? For more than 25 years, ZERO Prostate Cancer has been a powerful force fighting for a cure and providing critical support to patients and families. As the leading national nonprofit with the mission to end prostate cancer, ZERO advances research, improves the lives of all who are impacted by the disease, and inspires action. ZERO holds the record for the most times recognized among the Best Nonprofits to Work For by the NonProfit Times (eight out of the last nine), it is clear we make supporting our team and community a top priority. Our commitment to providing an award-winning culture that fosters growth, camaraderie, and diversity is unwavering. ZERO’s high responsibility and high freedom philosophy helps team members excel professionally and thrive personally while making a life-saving difference for those impacted by this devastating disease. Working at ZERO means more than a job, it means being part of an incredible community of people that inspire each other every day.

The Assistant, Accounting will primarily assist with accounts payable and accounts receivable to ensure the accuracy and timeliness of transactions. The ideal candidate for this position is a self-starter and familiar with bookkeeping procedures and software such as Quickbooks. The Assistant, Accounting will process a variety of financial transactions and reports while paying close attention to detail.

ZERO strives to empower our team through three key values which are being humble, hungry, and smart. Our team members demonstrate they are humble by working together and defining success collectively. They are hungry to advance our mission, while going above and beyond. In addition, they are emotionally smart by understanding how their actions impact others.

Duties/Responsibilities:

• Facilitate accounts receivable process which includes sending invoices, tracking received payments, running reports of outstanding balances, and communicating the status of sponsorships to the Chapter Team.
• Process incoming checks and prepare deposit reports to be posted to the general ledger.
• Coordinate gift processing with the Development Team to ensure accounting records match the constituent database.
• Enter expenses into accounts payable software, code expenses accurately, and obtain appropriate approvals. 
• Process expenses and send outgoing check payments to vendors.
• Serve as the point of contact for all vendors’ accounts receivable departments.
• Export and prepare disbursement reports from various online portals to reconcile with weekly bank deposits.
• Monitor multiple email inboxes to ensure timely correspondence and recording of financial transactions.
• Assist with preparing financial reports and annual 1099 reporting as needed. 
• Maintain state charitable registrations and workplace giving campaigns and submit applications as needed.
• Serve as local backup to in-office financial duties and other duties as assigned. 
• Provide phone coverage for ZERO main line.

Desired Knowledge/Skills/Abilities:

• Excellent organizational skills and attention to detail.
• Basic knowledge of accounting, bookkeeping, or finance.
• Strong analytical skills.
• Familiarity with accounting software (Quickbooks and BILL knowledge is a plus).
• Proficient in Microsoft Excel or similar spreadsheet software
• Exemplifies ZERO’s culture of humble, hungry, and smart.
• Ability to adapt to changing situations.
• Excellent communication skills and ability to work across teams/departments.
• Ability to use multiple cloud-based systems (Google Workspace, Raiser’s Edge, Luminate Online, Slack, etc.).

Minimum Qualifications:

• 1-2 years of accounting, bookkeeping, or finance experience.
• Associate’s degree or equivalent combination of education and work experience.

Preferred Qualifications:

• Associate’s degree in accounting or finance preferred, or equivalent combination of education and work experience

Physical Requirements:

• Constant use of a computer and other office productivity equipment, such as computer printer, calculator, and copier. 
• Prolonged periods of a stationary position at least 50% of the time.
• The ability to recognize details at close range for extended periods of time.
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.

One of many reasons to join the ZERO team is because we offer great benefits!

• Unlimited PTO
• 403(b) retirement plan matching
• Employer paid benefits include: Medical, Dental, Short-Term Disability, & Long-Term Disability insurance
• Vision insurance
• FSA/HSA 

This role will report directly to the Director, Finance and will work closely with the Operations Team to support ZERO’s mission to end prostate cancer. 

This position is hybrid and preference will be given to candidates that live within the greater D.C. metro area. Travel to our headquarters in Alexandria, VA will be required at a minimum of once per week. 

ZERO Prostate Cancer is an equal opportunity employer and is committed to creating an inclusive work environment for all employees. We encourage BIPOC, Veterans, individuals with Disabilities, and those affected by prostate cancer to apply. Applicants must be authorized to work in the United States. 

If you require a reasonable accommodation in completing the application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to LaTondria Carter, Director, Human Resources, at 202-935-5938 or latondria@zerocancer.org. 

For further consideration, email your resume, cover letter, and salary expectation to hr@zerocancer.org with “Assistant, Accounting” as the subject line. To learn more about ZERO Prostate Cancer, visit zerocancer.org.