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Advocacy at Home: District Visits

Every year, ZERO advocates visit Capitol Hill to share their stories and advocate for policy changes that will benefit prostate cancer patients and their communities. It’s the biggest day in prostate cancer patient advocacy all year, but it isn’t the end of our efforts. Like any relationship, advocate relationships with their elected officials thrive on persistence and consistency.

If you’re ready to strengthen your relationships with policymakers, it’s time to visit them at home. In addition to their Washington, D.C. office, all federal elected officials have district offices to serve their constituents. The legislators spend time in those offices throughout the year, especially during the extended August recess.  Use the information below to learn how to schedule a meeting, get talking points and background materials, and follow-up with the office and ZERO staff.

How to request a Congressional meeting

  1. Find your Congressperson’s website. If you are unsure who your representative is, visit this page to search for your Congressperson by ZIP code.
  2. Once on your Congressperson’s website, find the meeting request form. For most, it will be under the “Contact” tab. The form you are looking for is likely under meeting request, scheduling, request an appearance, or something similar. Please note that offices might have different formats, so you might have to look around a bit on their website for the correct form.
  3. If you are having trouble finding the form, please contact Hal@zerocancer.org for assistance.
  4. Once located, fill out the form with the relevant information and you should hear back shortly from the office about your meeting request.

Sample meeting request

*Feel free to personalize as you see fit!

To whom it may concern,

My name is ______ and I am a constituent of Representative ____. Prostate cancer is a major problem in this country, with 1 out of every 8 American men being diagnosed with the disease in their lifetime. As someone personally affected by prostate cancer, I would like to request a meeting to discuss how Representative ____ can better serve his/her constituents by addressing prostate cancer. Specifically I would like to discuss H.R. 7750, the PC-CARE Act, which would help improve how the federal government conducts prostate cancer research. Thank you for your time and consideration, and I look forward to hearing back from your office soon.

Sincerely,

_________

During your meeting

Your meetings can follow a simple format:
  1. Thank the person for their time and introduce yourself.  Share why you care about prostate cancer policy.
  2. Explain why prostate cancer is so important and action is needed.
  3. Make the ask.
  4. Offer to answer any questions.  If you can’t answer them, promise to follow-up.
  5. Thank them again for their time.
  6. Send a thank you note with any follow-up materials (include the PC-CARE Act Summary and background document linked at the bottom of this page).
Use the talking points document found here to fill in your background information and ask for points 2 and 3.

Post-meeting survey

Once your meeting is complete, please fill out this form to let us know how it went or if there is anything we need to follow up on. 

Click here to tell us how your meeting went

Documents

Here you will find a number of documents that may be useful for your advocacy, such as talking points for our legislative ask, background information, and a one-pager that you can send to offices.

Bring Your Advocacy Home Webinar

More Resources